Health and Safety Representatives in NZ: What You Need to Know

Health and Safety Representatives in NZ: What You Need to Know

Many New Zealand businesses know they need to involve workers in health and safety — but aren’t always sure how.

That’s where Health and Safety Representatives (HSRs) can come in.

HSRs are elected team members who help ensure workers have a voice in health and safety decisions. When trained and supported, they can make a real difference in preventing injuries and improving culture.

What Does an HSR Actually Do?

HSRs aren’t safety officers or enforcers — they’re elected to:

• Represent workers on health and safety matters
• Raise issues or risks with the business
• Participate in inspections, investigations, and meetings
• Support communication between workers and managers
• Promote practical, everyday safety on the ground

They’re there to connect the floor with decision-makers, not to police their team.

Reps and Committees Go Hand in Hand

HSR’s often work best as part of a wider team.

Any business can set up a health and safety committee — and some must if workers ask for one. This applies to businesses with 20 or more workers, or those legally defined as high-risk.

A committee helps ensure reps are heard, issues are followed up, and health and safety stays on the agenda.

Is Training Required?

Yes — if a worker is elected as an HSR, they have a legal entitlement to training under the Health and Safety at Work Act (HSWA).

The main course is:
Unit Standard 29315 – Describe the role and functions of the Health and Safety Representative

This is typically a one-day course and must be delivered by an approved training provider.

Who Provides the Training?

There are many recognised providers that offer this unit standard training either in person or online:

• Impac Services
• Safety ‘n Action

Note: Above are examples we found; there are many recognised providers for either in person or online. We suggest you look around and find one that suits your situation best.

Some providers may offer refresher training or advanced follow-up courses, depending on your needs.

What Value Do HSRs Add?

Well-trained HSRs are often the eyes and ears of your safety system. They understand the job, the risks, and the people doing the work — which puts them in a unique position to help:

• Identify issues early
• Improve worker engagement
• Strengthen your safety culture
• Reduce incidents and near misses
• Build trust across the business

In many cases, becoming an HSR is a stepping stone into a safety career.

What’s Next?

If you’re considering nominating an HSR or you’ve already elected one, now’s a good time to:

• Check your training options
• Review your worker engagement processes
• Set clear expectations for the HSR role

Need a second opinion or practical advice? Lakes Safety is here to help.